Website & Mobile App
Conferia
- Year
- 2026
- My Role
- Lead Product / UI-UX Designer
- Tools
- Figma, Design Systems, Prototyping, User Research
- Delivery
- 5 milestones · 105 days
- Platforms
- Web · Android · iOS
Client: Bionexus · Conferia Limited
Overview
Conferia is an Integrated Digital Ecosystem built for life-science conference organisers — a centralised CRM & Event Management System, a Website Content Management Portal, an Online Partnering Platform, four conference websites and native Android/iOS apps. One operational environment for conferences, registrations, attendees, sponsors, speakers, staff, business development, one-to-one meetings, invoicing, payments, reporting and website content.
Problem
Operations were split across spreadsheets, LinkedIn outreach, separate websites and manual invoicing. Leads were duplicated, meeting scheduling was manual and error-prone, and website content could only be updated by developers.
Goal
Unify lead-to-payment, event operations and attendee networking into one scalable, secure, mobile-friendly platform that non-technical teams can run themselves across multiple events.
Research
- Mapped the full client flow: raw database → leads → NCL → interested → registration → invoice → active/summit list → partnering
- Business development teams needed duplicate-lead detection and LinkedIn outreach tracking per staff account
- Attendees judged the event on one thing: how easily they could find the right person and lock a meeting slot
- Organisers needed the agenda internal-first and published to websites only after approval
User Flow
- Raw data
- Lead / NCL
- Interested
- Registration
- Invoice & payment
- Active list
- Partnering
- Meetings & agenda
Wireframes
Low-fidelity flows covered three surfaces in parallel — CRM pipeline stages, the partnering dashboard, and the mobile meeting journey — so the same participant record read consistently everywhere.
UI Design
Mobile Applications
Native Android and iOS screens carrying the same experience to users on the move.
Website
A calm, professional light interface with a deep navy primary, green confirmation states and red decline states. Dense but scannable cards, tabular data alignment, badge tokens for therapeutic areas and status, and a component library shared across web and mobile.
Platform Modules
CRM & Event Management
- Lead database, NCL and interested-lead workflow
- Duplicate lead detection before record creation
- Registration, invoicing and payment tracking
- Speakers, moderators, panelists, sponsors, delegates and investors
- Internal agenda builder, published only once approved
- Follow-up, reminder and status automation
Online Partnering Platform
- Attendee directory with advanced search and favourites
- Intelligent matchmaking by company, service and therapeutic area
- Availability, requests, rescheduling and conflict detection
- Automatic table allocation and mutually-available slot suggestions
- One-to-one messaging and real-time notifications
- Live event agenda, e-booklet, badges and social post generator
Websites & CMS
- Four responsive conference websites
- Pay Now and Pay Later registration workflows
- Payment gateway with discount and coupon management
- Speaker, sponsor, partner, JT and banner management
- Real-time CRM ↔ website synchronisation
- Web inquiry capture and assignment
Mobile Applications
- Native Android and iOS partnering apps
- Participant search and profile management
- Meeting management and messaging on the go
- Push notifications for requests, confirmations and updates
- Google, Apple and Outlook calendar integration
- Reminder 3 minutes before every confirmed meeting
Security & Reporting
- SSL encryption and secure authentication
- Role-based permissions and access restrictions
- GDPR compliance and data protection controls
- Registration, lead, conversion and revenue reports
- Engagement, networking and partnering success metrics
- Excel, CSV and PDF export everywhere
Prototype
Interactive prototypes covered sign-in, directory search and filtering, sending and accepting a meeting request with mutually-available slots, the confirmed meeting detail with notes and outcome logging, and the full mobile app journey.
Outcome
A single ecosystem replacing four disconnected tools: automated invoicing and reminders, automatic meeting table allocation without double booking, real-time live agenda, badge and e-booklet generation, and centralised CMS publishing to all four conference websites.